- Reduced cost – Data is typically stored on low performance, high capacity media with lower associated maintenance and operation costs.
- Better backup and restore performance – Archiving removes data from backups, reducing their size and eliminating restoration of unnecessary files.
- Prevention of data loss – Archiving reduces the ability to modify data, preventing data loss.
- Increased security – Archiving removes documents from circulation, limiting the chance of cyberattack or malware infection.
- Regulatory compliance – Built-in policies ensure records are kept for an appropriate amount of time and indexing makes data more retrievable.
BENEFITS OF FILE ARCHIVING
Accountivaa provides an optional archiving service to all our clients, providing you with both peace of mind and the ability to immediately access your documents wherever you may be.
All documents from when you elect to begin are stored securely in a separate section of your specific login, for the duration of your subscription to the archiving service.
What is the price of an archiving subscription?
Documents archival is charged at a flat fee of $25 per month, to be paid in advance.
What happens to my documents if I don’t use archiving?
Accountivaa deletes non-archived documents from our servers approximately one month after upload of the completed transcripts, as per our confidentiality policy. Because of this, it’s important that you remember to download and save your documents to a secure location within this time period.
In the instance that you need to access a file that has been deleted from our systems without archiving, we may be able to retrieve your file from our offsite backup. Files are backed up on this server for approximately one year (this is not guaranteed). A small retrieval fee is applicable. If you wish to find out more information on retrieving files, including retrieval fee, please contact Accountivaa.
Can my audio files be archived?
Accountivaa can archive your audio files, although pricing is dependent upon the audio format and volume of audio, as the amount of server space used by an audio file varies between formats. As a rough estimate, for the typical research client audio archiving would cost around $17/month. Please contact Accountivaa for an accurate quote if you would like to take advantage of audio archiving.
Are my documents safely and securely stored?
Each completed document uploaded to your account is automatically copied into the archiving section of your secure login at the point of upload. In addition to this, daily backups of your archived documents are produced and sent to a separate data center to insure against any disruption to our main servers.
Turnaround
Depending on the type of transcription service you require, we offer a variety of turnaround options to suit your needs.
Confidentiality
Accountivaa adheres to each of the country’s Privacy Principles and international equivalents and conforms with university contractor agreements.
Security
All audio files and transcribed documents sent via client login are SSL encrypted for maximum security.
